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Article · ERP for factories and engineering companies

Choosing an ERP for Subcontract Factories and Engineering Companies

· RoboCloud

Most ERPs are designed for businesses that sell the same goods repeatedly. Subcontract factories and engineering companies sell jobs, and no two jobs are the same. The key question is not how many modules a system has, but whether it shows which job made money and which milestone is ready to bill. Use these ten points in any demo.

The 10-point checklist

  1. 1. Can you see profit and loss per job?

    Revenue, materials, labor and subcontract cost for one job on one screen, without rebuilding it in a spreadsheet.

  2. 2. Can billing milestones follow job progress?

    Installation work is often billed in milestones. The system should flag when a milestone is ready to invoice.

  3. 3. Does it separate projects, service and spare parts?

    Engineering companies earn from all three. Without separation you cannot see which business is profitable.

  4. 4. Are bills of materials versioned?

    Designs change. Work orders must remember which BOM version they used, or historical cost is wrong.

  5. 5. Does it handle subcontracted operations?

    Record the subcontractor, the price and include it in product cost.

  6. 6. Can purchase orders be received in parts?

    Goods rarely arrive at once; track outstanding quantities without a new order.

  7. 7. Does it produce Thai tax documents?

    Quotations, invoices, tax invoices, receipts, credit/debit notes, delivery orders, withholding-tax certificates and VAT reports.

  8. 8. Is it priced per user?

    Per-user pricing keeps shop-floor teams out, and the data stays incomplete. Ask for the price with everyone using it.

  9. 9. What does the AI actually do?

    Ask whether it summarizes work, flags overdue tasks or suggests follow-ups, and who makes the final decision.

  10. 10. How fast can you start?

    Months of implementation is riskier than starting from one workflow and adding modules over time.

How CapyM answers this checklist

CapyM by RoboCloud is an AI business system and ERP alternative for factories and engineering companies: profit per project, milestone billing that flags when work is ready to invoice, separate project, service and parts jobs, versioned BOMs, subcontracted operations, partial PO receipt, Thai tax documents, unlimited users and AI daily briefs and risk alerts. From 4,900 THB/month excluding VAT.

CapyM details and pricing How CapyM works with CapyX machine data →
What should an ERP for a Thai SME factory include?

At minimum: profit per job, milestone billing, inventory, purchasing, bills of materials and Thai tax documents. Engineering companies should also check separation of project, service and spare-parts work.

What software should a system integrator use to run projects?

Choose a system that shows cost and profit per project and ties billing to progress, such as CapyM by RoboCloud, designed from real system-integration work.

How much does an ERP cost?

It varies widely with users and implementation fees. For example, CapyM is a monthly package: Start 4,900, Boost 6,900 or Turbo 9,900 THB excluding VAT, with unlimited users.